Internal communication strategy

Your success in an organization or company is directly proportional to your communication skills. Whether you are communicating with your boss or teammates, you must practice the best communication skills by following effective internal communication strategies to take your communication to the next level. You must also avoid common communication mistakes so that you can convey your message to the right audience. A quote by Paul J. Meyer highlights the importance of communication, both within and outside of an organization:

“Communication - the human connection - is the key to personal and career success”

What are some of the best internal communication strategies that everyone should follow?

In any organization, every team member should communicate with each other to ensure effective communication and flow of information. Good communication strengthens the bond between colleagues and also enhances the information-sharing process. When people communicate and exchange their ideas and opinions, creativity increases, which results in accelerating the progress of an organization. We have put together some key strategies which will help you improve internal communication within your organization or company. Let’s dive in!

Encourage one-on-one communication

There are some organizations that do not support one-on-one communication, and we have seen such organizations facing losses. If you want your organization to progress, you must encourage healthy and smooth communication between all members of the company. In order to build a bond between the members of the company, arrange meetings and invite everyone to participate. Listen to their feedback and opinions. See what ideas they have; it will give them a feeling of being a significant part of the company.These meetings will also help you identify the most trusted people in your team. You can communicate with them regarding sensitive or confidential information about the company.

Give everyone a chance to speak

When we suggest you arrange a whole team meeting, you must ensure that everyone is given equal time to talk about the subject at hand. It will build up confidence in all your teammates to present their ideas to the crowd and contribute to the success of the company. No matter what the experience of a person is, let them share their opinion with others in the meeting. As a team leader, it is your duty to make sure that every person receives a chance to express what's on their mind.

Use different modes of communication

There is more than one method of communication:

• Verbal communication
• Non-verbal communication
• Written communication
• Visual communication

You should use these means to deliver information within the organization. For example, you can take written surveys about the employee experience with the company, which will help you design a strategy to improve the work environment for your employees. Also, if you are thinking of making some changes to the work environment, you can also take a written survey to collect ideas from employees about said changes. You can also use video conferencing to connect with employees who can’t attend meetings for some reason. It will help them avoid missing important updates if they can’t make it to the office, and the team can still benefit from their virtual presence.

Bring in humor

Keeping the work environment light and welcoming is another way of accelerating an organization's success. Studies have shown that the companies with a dull work environment are less likely to perform well in the market, because employees aren't interested in working in an environment where their creativity and individual opinion aren’t welcomed or considered. On the other hand, the companies who give equal opportunity to the employees to showcase their personalities and humor to the company are more likely to build a healthy, growth-focused environment within the company. Employees in such organizations are more loyal to the administration because managers give them a chance to be who they are at work. Why be so serious when you can improve the work environment with your jokes!

Prepare for the meeting

Some people think that they don’t need to prepare for proper communication, which is a big oversight. No matter how easy the subject is, if you have to present something, you must prepare beforehand. Don’t make things easy and light more than they actually are. Whenever you have to present something, research the subject, take notes, and mark down important points to be discussed in the meeting. Also, don’t forget to rehearse prior to the meeting. It will improve your confidence, minimizing the margin of error.

Follow these strategies when you are improving your organization’s work environment, and you will surely see tangible results in your team’s productivity.